School Stalls Committee Meeting Minutes                  25 March 2010 @2.10pm

Present:         Karen Delore, Fran Spencer, Dorthe Jorgensen, Andrea King, Nicki Booth, Susie Johnson, Cristina Garcia Yelo, Rebecca (Shepherd) Parry, Andrea Moran, Miné Gundem, Jo Neilsen, Shannon Caporn, Aby Watkins, Coralee Loock, Justine Fallon and Rhoda Mason.

Apologies:     Darren Foster, Chris Hunt

• Welcomed to the meeting.  Introduced committee members of the School Stalls Committee.  Confirmed date of Fete: Sunday 31 Oct 2010, 10am to 2pm.
• Karen handed out hard copies of the Information Kit for the Class Co-ordinators.  Karen discussed the contents of the Kit with the Co-ordinators.  See attached copy of the Information Kit.  In summary the Role of Co-ordinator, Theme and Activities for the Stalls, guidelines, lines of communication, timeframes, liaison committee member for each class, liaison with other subcommittees of the Fete, registration for the website, rosters for the Stall, signage etc.
• Asked Co-ordinators to complete as much of their website forms by the next Stall meeting Week 3 Term 2.
• Co-ordinators asked to not approach their teachers until Committee has spoken with Paola.
• Fran went through the Table of Class Co-ordinators class by class confirming possible Themes and Activities.  Discussed free activities/ value adding to the Stalls. Table to be updated.
• Encouraged the posting of other good ideas for Products/Themes/Activities on the website.
• Issue of storage of Fete items was discussed.  Very little room at school therefore need to consider alternatives.  An appeal to the Parents (anyone got a sea container?) through Bubbler.
• Next meeting Thursday 6 May 2010 at 2pm.  Venue to be confirmed.

To Do List:

1. Karen to email the Information Kit for the Class Co-ordinators to Committee members and post Info Kit on the website. 
2. Rhoda to complete Minutes of this meeting and circulate.
3. Karen to post Minutes on the website.
4. Dorthe to update Table of Class Stall Co-ordinators before next Fete meeting on 31/3/10.  Dorthe to provide list of Class Co-ordinators to Alex to allow appropriate access/editing ability.
5. Dorthe to email updated Table to Co-ordinators and advise of the link to the P+C website.  Encourage all Co-ordinators to register with the P+C website and start to “populate” (fill in) their summary of their Class Stall. Remind of next Stall Committee meeting date.
6. Karen/Rhoda to speak with Paola re: teacher and/or student involvement with the Stalls.
7. Fran or Dorthe to contact Ali Colvin to ask for a note to go in the Bubbler re: Storage of Stall Fete items.  Any one got a sea container?
8. Karen to locate Fete Banners from last time and advise Committee.

Meeting closed at 3pm.