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56 days until the School Fete.

Organising Committee Meeting Minutes

28 April 2010 @2.00pm

Karen Delore, Cathy Green, Sally Kelly

Ali Colvin, Nicola Appleton, others (??)

Sustainability Theme - Cathy
- Cathy to meet with all Stall Convenors in order to coordinate as much of the presenation and fabrication of materials for stalls from recyclable or sustainably produced materials.
- Get rubber stamps made with Fete logo with the words "Sustaining Children for more than 100 Years" or something similar.
- Move to a standard docket to be attached to all items for sale. This needs to be designed.
- Visit RAMEDA with a view to joining (P&C to fund, if acceptable), and use as source for materials for both school and Fete activities. See: http://remidawaevents.weebly.com/index.html
Class Stalls Report - Karen
- Everything motoring along.
- Karen to talk to Tracy about possibly getting a Renovated Car show happening.
- Karen will create on-line accounts for all Users so that they are wired into the North Perth P&C DNA - HAS THIS BEEN DONE YET?
- Rhoda will be canvassing each Convenor on formulations for seed funding as well space and other amenities required on the day- HAS THIS BEEN DONE YET?
- Rhoda to assist in finalising the themes for each Class Stall, ensuring they comply with the School's Operating Principal's.- HAS THIS BEEN DONE YET?

Sponsorship and PR - Apologies Ali C.
- Need to consider marketing of the Fete. Convenor and Team, can we have some recommendations please.
- List of Companies which provide goods and services to the School has been provided to Stephanie to follow up for Sponsorhip.

Food and Beverage Report - Sally
- Sausage Sizzle needs to be adequately resouced to ensure every parents gets a turn to play with their kids as well as cook a sausage.
- Looking at the possiblity of using the Kindy Kitchen for a Cook-off Competition hosted by Andrew Streeton and involving any number of celebrity chefs from the nearby community. Needs to be discussed and planned in detail.
- Sally to talk to Fremantle Josh to see if we can't get him to do the Gardening Stall.

Logistics
- All Stall Convenors to URGENTLY provide:
  - the monetary support required prior to the day
  - a list of logistical requirements for the day (power, billboards, tables, chairs, tents, etc.)
  - determine how much space they will need
  - how long they will run for.
- We are also desperate for Storage Space. Could everyoneput out the call for some space to store the Fete things which will begin to accumulate shortly.
- Alex to ask Phil to ask Nick if we can use the garage at the old Police Station.

Rides - Nicola via follow-up
- Nicola need $325 deposit for Giant Slide - Colin to provide on Tuesday night after invoice presented
- Teacup and Saucer booked in
- Discussed idea of pre-selling All-Day Ride tickets prior to Fete, whereby each child would get unlimited access to all rides on the day. Nicola to advise.
- Nicola to follow up Heather with letter for Pony rides from Carine

Suggestions
- Coming out of the P&C Exec Committee Meeting were these ideas/suggestions:
  - It would help to get more buy in from helpers if all help required was broken down into bite-sized chunks and distribute to everyone
  - Food, ensure we’ll have enough
  - Daan makes great pancakes and can put on a display/sale
  - Music – need to get this fired up
  - Second hand clothing – seconds clothing is always a popular one!
  - Event Sheet
  - Colin – financial security and processes – bagman on the day
  - Specify timetable for lead up, including Busy Bee tidy-ups
- It was suggested that the following couples could provide a well-needed boost to the Entertainment Group (and perhaps draw out a closet Convenor). So, in order to test the effectiveness of the website's communicative abilities, I am going to name them and see if they seek me out to confirm:
  - Dan and Alinta
  - Christine and Tim
  - Sharon and Gr*
- While it would be unusual, as were Fred and Ginger, Doris and Rock, etc. perhaps the Entertainment Convenor could be a couple! What pride their children would be entitled to take...

Meeting closed around 2.59.