Organising Committee Meeting Minutes

• Date: 27 May 2010 @ 8.00pm

• Present: Karen Delore, Ali, Dorthe, Teghan, Rowena, Andrea.

• Apologies: Cathy, Steph, Rhoda.

• General Atmosphere: Casual.

General

• Unless budget requests are made prior to 30th of July, then it will be expected that each Stall will for it themselves.
• Put up a list of Requirements so that all Stall Owners can specify what they want.
• Look for Time Vouchers where people will offer time to be auctioned off.

Marketing and PR

• TOV wants to control the placement of banners in parks or wherever.
• Steph and Ali to finalise and submit application to TOV.
• Shannon and Amy are finalising artwork for the bumper sticker. Budget to be submitted prior to approval.
• Letter drop map to be given to Karen to organise the drop areas for each Family.
• Ali to see about getting us connected through Facebook.

Sustainablity

• Water Corp are working with the school on Water Wise related projects and may be a potential sponsor.  Cathy and Cristina to follow up.
• Teghan to talk to her contacts in Kings Park who might be able to do a garden segment.
• Alex to talk to Roger to come along and doing a segment on Lake Life. And Angelo too. > Update: Roger has agreed to do this.
• Teghan to talk to Scitech who might be able to do stuff.
• All Committee Members to contact their Vincent Ward Councillors to ask them to support our grant when it comes to Council for approval.

Cookbook - Andrea

• Not enough recipes - We need more recipes
• Advanced Sales -
• Schedule to link in for Launch at the Fete

General

• Karen to chat to Steve Warner as word has it he'd make a great MC
• We need a schedule of entertainment from Murray - Karen to ask, at least
• Teghan to chase up ex-students who can come and help us on the day.

• Food and Beverage with Rowena
  • Any stalls planning on delivering any food or beverages should go through the F&B Convenors, Sal and Ro. This is to ensure that we don't double up on things, we spread stuff around, we have a good mix of healthy and "fun" comestibles, and countless other reasons.
  • We are going to try to organise two coffee vans, one on the oval and one up at the school rather than go mad on the day and deliver bad coffees.
  • By next meeting we will have summary all requirements for all food related stalls.
• Rides
  • The Alpacas are coming, well one or two of them.
  • Need to work out how the tickets will be sold and the cash collected.
• Logisitics
  • Police Station access - Alex to follow up with Phil
  • If Sports Store is emptied out for the Fete, perhaps we can we use the space to store Fete goods.
    Paola has subsequently advised that: "If the new building is finished this will be fine.  We will however have a problem if there is nowhere to store the sports equipment f the new buildings not finished.  All going as planned, we should be OK.  Keep your fingers crossed"
  • While rubbish can be put into neighbourhood recycling bins, we are looking to make as little waste as possible, so we need to get the Stall Convenors thinking how they can minimse waste on the day

• Next Meeting
  • Rowena's going on 7 weeks leave
  • This will be the last meeting before Alex goes on 1 month's leave.

Meeting closed around 10.00.