Date: Monday 13th September, 2010

Location: Alex and Cristina's

Time: 8.00 pm

General

We are now two months away from the Fete, 49 days in fact, and there are a few coordination and administrative things we need to get right to ensure the next two months proceeds smoothly. I therefore encourage everyone to come to this meeting.

Updates from each Group

The Status Reporting Form can be accessed from: http://www.northperthprimarypnc.org/content/status-reporting-form

These results will be collated and presented, hopefully, prior to any Organising Committee meeting, so that we can move through the smooth sailing areas, and focus on those with issues.

Open Actions

• Karen to write invoice to TOV for Cultural Development Seeding Grant
• Karen to follow up Ice cream order
• Colin to come up with system for collecting money on the day
• Colin to organise Receptacles for money need to be thought through - ice creams containers for coin, bum-bags for notes.
• Ali organising the banners for the approved TOV sites?
• Andrea to get the Stalls Banners sorted
• Corrallee is sorting out recycling bins for the day
• Sally to confirm schedule for appearance for Cooking Professor, Ian Lawless, etc.
• Alex to talk to Chubb - re sponsoring a Security Guard on the day
• Alex to follow up with Corrallee re tractor displays
• Alex to ask Sam to confirm details of vehicles for Ali's marketing

Marketing

• Roadside signs - are these worthwhile and if so, is the cheapo cardboard option do-able?
• Tuesday 31st cutoff for including sponsors in advertising
• Teaghan to organise some young'ens to conduct market research on the day
• Email flyer for all parents to be sent out a couple of weeks prior

Class Stalls

• Cameron to work with Nicola on providing ride coupons as reward for committment to stall productivity

Entertainment

• Murray still beavering away (but an update would be nice)

Sustainablity

• Updates?

Food and Beverage

• Rowena has booked the two coffee vans - self funding - may use Leaf & Bean
• Sally to work out how we deliver the floss, fresh or by bag
• Sally to follow up Rowena about barbecues
• Alex to talk to Pete about getting some eggs - we need around 200, also lamb kofta support, and also the bacon cooking (talk to him about a cake from the Glory Box to the value of $?)

Rides

• Griffin Realty to provide some arcade rides. Details need to provided for placement.
• Nicola - Are we having pony rides?
• Nicola to work out pricing for each rides
• Nicola to identify candidates prepared to be "on-call" and First-aider needs to be on site for the rock-climbing

Logisitics

• What's the latest on building availability for the storing the things needed on the day
• Phil to talk to Sharon re requirements for Alpacas
• Vanesssa Morris is working on an Plan to ensure we have health and safety issues covered, may need to talk to Colin to ensure we comply with any insurer's requirements
• Teaghan to create a list of issues and who to call when we need a response
• Ali to follow up re Security Guard required for Saturday Night - possible ISS
• Stall locations are as requested by Stall holders - Phil to walk the Karen and Fran through the locations - this Thursday morning

Raffle and Auction

• Steph and Fiona to decide on format of auction at 12:30

Other

• Budgets
• What else needs to be finalised?