Date: Monday 27th September, 2010

Location: Alex and Cristina's, 13 Sydney Street, North Perth.

Time: 8.00 pm

Updates from each Group

The Status Reporting Form can be accessed from: http://www.northperthprimarypnc.org/content/status-reporting-form

These results will be collated and presented, hopefully, prior to any Organising Committee meeting, so that we can move through the smooth sailing areas, and focus on those with issues.

Please note: As our Karen De Lore will not be able to attend this meeting, and she is normally across or involved in many of the issues going on in the Fete, please ensure that you find an alternate way of getting relevant information to any of the other committee members or come yourself or post your update via the form above. That goes for you too Karen.

New Actions

• Karen and Steph to invite TOV people (Mayor, John Georgio, Jamie, Councillors), Local Politicians (John Hyde and Stephen Smith), and all major Sponsors
• Alex to organise the opening ceremony with Paola and Indigineous Welcome to Country
• Alex to work with Colin on developing a procedure on how the money will be handled on the day. Needs to be communicated to all Stall holders.

Marketing

• Roadside signs - are these worthwhile and if so, is the cheapo cardboard option do-able?
• Tuesday 31st cutoff for including sponsors in advertising
• Teaghan to organise some young'ens to conduct market research on the day
• Email flyer for all parents to be sent out a couple of weeks prior

Entertainment

• We have all the events we need for the undercover area.

Food and Beverage 

• Sally to work out how we deliver the floss, fresh or by bag
• Sally liaising with Iain Lawless and Cooking Professor
• Possibly going to give the bacon and egg burgers a miss - too much trouble. Will liaise with year 7 about this.
• Alex to introduce Ro and Sal to Pete at Glory Box
• No one has stepped up to run the second fairy floss stall
• Ro to contact Leaf and Bean
• Ro to contact Hire Society to get 10 more tables for the cafe stall

Rides

• 7 for $20, 3 for $10, or $4 each. Arcade rides will be $1. Climbing wall costs 2 tickets.
• Nicola to identify candidates prepared to be "on-call" and First-aider needs to be on site for the rock-climbing - Fiona has organised 2 GP's and we have 1 First-Aider.
• Nicola - Are we having pony rides? - Needs to be finalised!!!
• We need to buy 1,500 ride tickets

Logisitics

• Nigel to confirm the Power Antenna and the 4th PA Stack - $720
• Phil has contracted a Security Guard for the 6 to 7 hours of the Fete - price to be confirmed
• Phil to contract a night guard for 14 hours @ $38 per hour - $532
• Ali organising the banners for the approved TOV sites?
• Corrallee is sorting out recycling bins for the day
• Vanesssa Morris is working on an Plan to ensure we have health and safety issues covered, may need to talk to Colin to ensure we comply with any insurer's requirements
• Teaghan to create a list of issues and who to call when we need a response

Raffle and Auction

• Fiona to ask Framers if they would do the framing as a donation to the School - 2 x A3 (a bit bigger)
• Steph and Fiona to organise what goes where for the Trevor's Auction and the Silent Auction
• Alex to type up descriptions of all Auctionable material and make them available for Website, emails, etc. and for Trevor to read it out

Other

• What else needs to be finalised?