Previous Minutes

New Actions

• Date: 12th October 2010 @ 8.00pm
• Location: 31 Anzac Road, Mt Hawthorn (Phil and Rosie's)
• Present: ???
• Apologies: ???
• Steph to invite TOV people (Mayor, John Georgio, Jamie, Councillors), Local Politicians (John Hyde and Stephen Smith), and all major Sponsors
• Alex to work with Colin on developing a procedure on how the money will be handled on the day. Needs to be communicated to all Stall holders.
• Alex to go Bendigo Bank and find out the procedure for depositing large numbers of notes and coins and

ask Bendigo Bank for portable EFTPOS terminal and money counter.

Marketing

• Letterbox flyers have been designed, printed and given to families. Families will put them in letterboxes during the holidays.
• Newspaper ads have been designed and sent to both local papers. P&C will be invoiced (around original estimate).
• Pic story confirmed for Voice newspaper. Waiting for confirmation from Guardian Express.
• Park banners almost finished. Will be erected during second week of holidays.
• Email poster/flyer has been distributed to email list. Please remind everyone to send it on to family and friends, and print and put up where they can.
• Newsletters are now weekly. Please send anything you need published directly to me.

Outstanding

• Teaghan to organise some young'ens to conduct market research on the day
• Email flyer for all parents to be sent out a couple of weeks prior Roadside signs - are these worthwhile and if so, is the cheapo cardboard option do-able?

Entertainment

• We have all the events we need for the undercover area.
• Nigel wants to know if there are any needs in the PA area?

Food and Beverage

• Sally to work out how we deliver the floss, fresh or by bag - we are doing both.
• Sally liaising with Iain Lawless and Cooking Professor
• We need to work out the cooking/barbecue requirements for the Chefs.
• No one has stepped up to run the second fairy floss stall
• Ro to contact Leaf and Bean
• Ro to contact Hire Society to get 10 more tables for the cafe stall
• We will be paying British Sausage Co for 1,500 of the 2,500 snaggers -- Waiting for advice from Sally

Rides

• Ride costs: still need to resolve this.
• Nicola to identify candidates prepared to be "on-call" and First-aider needs to be on site for the rock-climbing - Fiona has organised 2 GP's and we have 1 First-Aider.
• We need to buy 1,500 ride tickets

Logisitics

• Vanesssa Morris is working on an Plan to ensure we have health and safety issues covered, may need to talk to Colin to ensure we comply with any insurer's requirements
• Teaghan to create a list of issues and who to call when we need a response

Raffle and Auction

• Fiona to chase framers if they would do the framing as a donation to the School - 2 x A3 (a bit bigger)
• Steph and Fiona to organise what goes where for the Trevor's Auction and the Silent Auction
• Alex to type up descriptions of all Auctionable material and make them available for Website, emails, etc. and for Trevor to read it out

Next Meeting

• Meetings will go weekly on the 11th of October.